Communications
We process your contact data to facilitate and manage your registration as a student at Â鶹´«Ã½, and to administer your course of study. We create an individual student ID number and a Â鶹´«Ã½ email address for each student. Your name, ID number and Â鶹´«Ã½ email address are listed in our internal contacts directory which is accessible to all Â鶹´«Ã½ staff and students using Â鶹´«Ã½â€™s email system.
Â鶹´«Ã½ staff will use your contact information to communicate with you about your academic work and associated administrative arrangements such as arrangements for examinations and submission of assignments. This type of communication may also be sent to you through Brightspace. Â鶹´«Ã½Â staff will use your Â鶹´«Ã½ email address to communicate with you about non-academic matters including support services and management of complaints or disciplinary processes. If you are on a health and social care setting the Dorset Healthcare University Occupational Health Team will use your Â鶹´«Ã½ email to contact you and arrange appointments. If you have signed up for a specific service provided by Â鶹´«Ã½, such as accommodation or SportÂ鶹´«Ã½ services, the relevant teams within Â鶹´«Ã½ will send you communications as necessary for the provision and administration of the service and in accordance with any permissions you have given e.g. to receive information about offers or events.
Between January and February we send all Â鶹´«Ã½ students (except Â鶹´«Ã½ apprentices) an email informing them of the options for securing accommodation for the next academic year through Â鶹´«Ã½ Residential Services. If you do not wish to receive this email please contact us through [email protected].
We use your Â鶹´«Ã½ email address to send you frequent communications about matters relevant to your studies, your accommodation (if you are resident in Â鶹´«Ã½ accommodation) and about other aspects of the standard Â鶹´«Ã½ student experience (such as matters affecting the Â鶹´«Ã½ environment on campus and information about Â鶹´«Ã½ facilities and events). We may use email to invite you to complete surveys being carried out by Â鶹´«Ã½ or external organisations, as described elsewhere in this Notice.
If you have provided us with an alternative email address and/or a mobile phone number, we may use these methods of communication as well as your Â鶹´«Ã½ email address.
More information
This processing ensures that you are able to access all elements of your course or research programme in accordance with our commitments under the Â鶹´«Ã½ Student Agreement. These include feedback from Â鶹´«Ã½ staff and facilities required for your course. It also helps to ensure your safe and appropriate use of Â鶹´«Ã½ facilities, and to facilitate your access to the wider student experience at Â鶹´«Ã½ which forms part of the core Â鶹´«Ã½ offer to its students. It enables you to make informed choices about accessing specific services or experiences available to you as a Â鶹´«Ã½ student.
If you are resident in accommodation booked through Â鶹´«Ã½ Accommodation Services, you will receive information about ResLifeÂ鶹´«Ã½ events and activities, as access to these services is covered by your rent payments.
- Necessary for the performance of the contract between you and Â鶹´«Ã½
- Necessary for performance of Â鶹´«Ã½â€™s core public task, i.e. delivery of higher education and research in an appropriate environment
- Necessary for legitimate interests pursued by Â鶹´«Ã½, i.e. enabling access by students to all services and facilities available to them as a higher education student and ensuring a safe environment
Privacy Notice Contents:
-
Introduction
-
When and how we collect your data
-
How we hold your data
-
How and why we process your data for Â鶹´«Ã½ purposes
-
Sharing your data with third parties
-
Overseas transfers of your personal data
-
Retention: how long will we keep your data for?
-
Your rights as a data subject and how to exercise them